Finance and Administration Manager Job Vacancy at Q-Sourcing Limited

Duties and Responsibilities: 

1. Operations and Compliance:

• In charge of policy implementation and reviews in compliance with IAS. The Finance and Administration Manager will in consultation with the Executive Director from time to time review the Policy implementation and where applicable suggest amendments to the Financial Manual. 
• Grants and Budget management (Budget drafts and submissions, budget integrity, budget performance management and monitoring). The Finance and Admin. Manager is fully responsible for the integrity of all budgets, budget analyses and performance management. She/he will work closely with Heads of departments to ensure authentic forecasts are arrived at, monitoring and evaluation of budget performances for key departments and projects and ensuring compliance with the Finance guidelines in the Manual.
• Responsible for monitoring and ensuring the integrity of financial reports. Including, requests for funding, approvals and approval systems adhered to, all financial reports submitted in time and with accuracy and transparency.
• In charge of scheduling and supervising of Departmental staff regarding accounts management, procurement and team leaders and supporting clerks. Ensuring that job descriptions are clear and understood by all departmental staff, ensuring that delegation is effective and processes run smoothly within the organization functions.
• Supporting, with integrity the Internal and External Audit schedules and processes. She/he and external audit processes are smooth and rid of manipulations.
• Responsible for ensuring that the Finance Department and Office is fully secured, with limited access from staff and other customers. Ensuring that all safes are secured with passwords and all computers are also secured and only accessible to department staff.
• Responsible for Asset management which includes asset registry and coding and inventory management.
• In charge of ensuring that all finance software is updated and rid of all infectious viruses
• Regularly making presentations to the Donors, Board, Staff and Stakeholders; their classified financial records. Making sure that financial records and reports are available to the Public and Communities where CGC is involved.

2. Management and Structure:

• In charge of creating a robust and evolving Finance Department and culture that serves and treats all staff and service providers as clients to the department. Improving service delivery regularly and providing an active communication channel that represents the organization.
• Ensure reporting structures are adhered to according to the Organizational plan and policies by all staff, service providers and policy makers.
• TDuties and Responsibilities: 
  1. Operations and Compliance:
• In charge of policy implementation and reviews in compliance with IAS. The Finance and Administration Manager will in consultation with the Executive Director from time to time review the Policy implementation and where applicable suggest amendments to the Financial Manual. 
• Grants and Budget management (Budget drafts and submissions, budget integrity, budget performance management and monitoring). The Finance and Admin. Manager is fully responsible for the integrity of all budgets, budget analyses and performance management. She/he will work closely with Heads of departments to ensure authentic forecasts are arrived at, monitoring and evaluation of budget performances for key departments and projects and ensuring compliance with the Finance guidelines in the Manual.
• In charge of ensuring that all finance software is updated and rid of all infectious viruses
• Regularly making presentations to the Donors, Board, Staff and Stakeholders; their classified financial records. Making sure that financial records and reports are available to the Public and Communities where CGC is involved.

2. Management and Structure:

• In charge of creating a robust and evolving Finance Department and culture that serves and treats all staff and service providers as clients to the department. Improving service delivery regularly and providing an active communication channel that represents the organization.
• Ensure reporting structures are adhered to according to the Organizational plan and policies by all staff, service providers and policy makers.
• Through the policies ensuring that guidelines are followed and consequences or rewards are fully implemented. Using a working mechanism to recover losses, ensuring that due diligence is done to mitigate loss of funds, proper utilization of funds and reporting disciplines.
• Mentoring and supervising the work of the accountants, procurement staff, and suppliers and supporting clerks to ensure full disclosure of information with valid supporting documents and evidence.
• Ensuring that all staff from the department are undergoing continuous professional development within the Organizational policy mandate. Providing learning opportunities for all non-Finance staff in order to appreciate policy requirements and understand the need for timely responsiveness in their submissions made to the Finance department. Also helping them understand the requisition processes and procedures in order for them to support due diligence

3. Leadership and Mentoring:

• Responsible for modeling the best practices to all staff
• Responsible for educating staff on non-finance concepts and principles
• Responsible for coaching and mentoring staff under line of authority
• Ensuring a succession plan for the department is rolled-out, delegated authority exercised for self and subordinates.
• JOB Rotations on functions that can easily be shared in consultation with the Executive Director

Qualifications, Skills and Experience: 

• The applicant should preferably hold an MBA – Finance, CPA, ACCA and further training in management and administration
• A minimum of three years’ experience as Finance and Administration Manager in reputable NGOs
• Impeccable levels of integrity in their work ethic and conduct
• Utilize the whistle blower policy with honesty
• Exercise duty of care to make checks on approvals, advise on transactions outside of the frameworks, and protect the interests of the organization
• Foster teamwork
• Positively influence and lead others
• Willingness to leave the Job if being forced to compromise

How to Apply:

All suitably qualified and interested are encouraged to send their cover letters and updated CVs including three referees (two of whom should have been direct supervisors) to our e-mail to: recruitment@qsourcing.com

Address all your applications to:

Human Resources Office,

Q-Sourcing Limited (U),

Plot 14/16 Semawata Road, Ntinda

P.O. Box 12883, Ntinda, Kampala, Uganda

Note: Kindly mark your application as "Application_ Finance and Administration Manager" in the subject line of your email. Only shortlisted applicants will be contacted.

Deadline: 14^th March 2016

3. Leadership and Mentoring:

• Responsible for modeling the best practices to all staff
• Responsible for educating staff on non-finance concepts and principles
• Responsible for coaching and mentoring staff under line of authority
• Ensuring a succession plan for the department is rolled-out, delegated authority exercised for self and subordinates.
• JOB Rotations on functions that can easily be shared in consultation with the Executive Director

Qualifications, Skills and Experience: 

• The applicant should preferably hold an MBA – Finance, CPA, ACCA and further training in management and administration
• A minimum of three years’ experience as Finance and Administration Manager in reputable NGOs
• Impeccable levels of integrity in their work ethic and conduct
• Utilize the whistle blower policy with honesty
• Exercise duty of care to make checks on approvals, advise on transactions outside of the frameworks, and protect the interests of the organization

How to Apply:

All suitably qualified and interested are encouraged to send their cover letters and updated CVs including three referees (two of whom should have been direct supervisors) to our e-mail to: recruitment@qsourcing.com

Address all your applications to:

Human Resources Office,

Q-Sourcing Limited (U),

Plot 14/16 Semawata Road, Ntinda

P.O. Box 12883, Ntinda, Kampala, Uganda

Deadline: 14^th March 2016