Administration Assistant Job Vacancy at Haven Homes

Duties and Responsibilities:  

• Provide secretarial assistance to the Chief Executive Officer by producing letters, memos, reports, spreadsheets, filing; and general administration for the agency.
• Record/input booking for care specialists, releases, terminations, payments, reservations, cancellations, exchanges, hand-overs and legal completions onto the haven homes user platform.
• Draft/Print/Produce all necessary documentation to clients and service providers and produce along with full customer details/choices and relevant letters and statements and update office (wall) charts as appropriate. Ensure the worksheets from supervisors are completed and kept up to date on a weekly basis.
• Manage a daily expenses and incomes of the company using Manage accounting software.
• The jobholder will also manage supplies and office expenses including stationery and utility bills.
• Manage registering new recruits and clients; manage their bookings, payouts, records and complaints.

Qualifications, Skills and Experience:  

• The applicant should hold a Post-Secondary Qualification in Business Administration, Accounting or Management preferably at Bachelors level.
• Proven experience in a similar role in a non-profit, membership or training environment or small to medium business environment with about two years’ experience in finance and administration
• Demonstrable supervisory experience of administrative staff
• Previous experience in project management
• Experience with IT administration working with computers and Internet
• Demonstrated experience leading improvement and growing initiatives
• Previous experience in providing general support in a small team, and an experienced team player
• Good understanding of accounting principles including accrual accounting, reconciliations, general ledger journals, and accounting systems.
• Good understanding of HR management and administration.
• A high level of knowledge and competency in Microsoft Office especially Word & Excel
• Confidence with use of computer networks.
• Show commitment to the values of Haven Homes Uganda and respect for the different contribution of individuals within the staff team
• Well-presented, good communication and negotiation skills.
• Commitment to professional development,
• Can communicate effectively with a wide range of people.

How to Apply:  

All suitably qualified and interested candidates should send their cover letters and resumes with three reputable referees to The Chief Executive Officer, Haven Homes Uganda, Plot 24, Kakungulu Rd, Ntinda with all documents as one PDF attachment to: calabashgroup.ug@gmail.com. Please don’t attach your academic documents or any other documents apart from those requested. Only successful candidates shall be contacted.

Deadline: 16^th March 2016