Procurement and Administration Officer Job Vacancy at Kampala Club Limited

Duties and Responsibilities: 

1. Procurement Duties:

• Initiating, developing and implementing the procurement policies and procedures.
• Work closely with end user departments and collating their procurement requirements
• In charge of monitoring and ensuring compliance with the procurement policies and regulations
• Responsible for the preparation of request for quotations according to the specifications of the items / services required
• Preparing Local Purchase Orders, following up for appropriate approvals and issuing them to suppliers
• Work closely with suppliers and users to ensure timely delivery of goods and services as per the contractual terms and conditions
• Proper record keeping and maintaining files of all procurement and supplies management records
• Preparing and submitting periodical procurement reports
• Ensuring that internal customer and supplier relationships are maintained well to deliver breakthrough performance in cost, service and quality
• Providing technical advice to staff and the Procurement Sub Committee

2. Administrative Duties:

• Setting-up and maintenance of a central filing system for the office in collaboration with the Office Attendant
• Supervising the Office Attendant in making arrangements for meetings, drafting routine correspondence; typing and formatting minutes and other documents; as well as routing correspondence to relevant staff
• Supervising the Staff Cook to ensure that staff meals are prepared and served efficiently and effectively
• Coordinating and ensuring timely availability of office supplies, stationery, consumables and kitchen supplies
• Monitoring the condition of office equipment and liaising with service providers to ensure that the equipment are in good working condition at all times
• Managing the petty cash in accordance with the financial and procurement policies

3. Human Resource Management duties:

• Creating personnel files for the newly employed staff, and ensuring all the relevant documents are filed in collaboration with the Office Attendant
• Coordinating recruitment of new staff in consultation with the staff welfare subcommittee
• Responding to enquiries and providing information and advice to staff regarding their entitlements, processes, and practices, conditions of service, duties and responsibilities and entitlements under the staff rules and regulations
• Preparing and monitoring office personnel leave plans to ensure continuous workflow while other staff are on leave
• Perform any other lawful duties that may be assigned by the Supervisor

 Qualifications, Skills and Experience: 

• The applicant should hold an Honours Degree in a Procurement and Supply Chain Management area.
• At least three years’ working experience in a busy environment.
• Possess excellent interpersonal and communication skills.
• Proven ability to work under pressure, and with limited supervision
• Highly computer literate with proven expertise in the use of MS Windows applications.

How to Apply:

All suitably qualified and interested candidates should send their application letters with detailed CVs, testimonials and any other relevant documents by hand delivery to:  The Hon. Secretary, Kampala Club Limited, Plot 8, Ternan Avenue, Nakasero, P.O. Box 9048, Kampala, Uganda.

Deadline: 18th April 2016