Logistics Officer Job Vacancy at Mercy Corps

Key Duties and Responsibilities: 

General Duties:

• Support the program with all logistical and transport arrangement
• Actively contribute to the office strategic planning process and provide regular updates.
• Interface with stakeholders and local partners in a manner consistent to the program team in terms of paperwork and documentation of goods.
• Build and maintain productive relationships with all stakeholders, vendors, suppliers, etc.
• Demonstrate an awareness of his/her own strengths and development needs.
• Build the capacity of his/her team and assist with continued development of a career path for his staff.
• Work closely with all Mercy Corps staff to ensure smooth introduction and adoption of MC Fleet & Fuel policy.
• Work with finance compliance to mitigate fraud, conflict of interest and legal ramifications of Mercy Corps

Fleet:

• Reads and has a clear understanding of the Mercy Corps Fleet Management procedures.
• Ensure that all vehicles are safe and road-worth and that all vehicles have proper on-board vehicle documentation. Maintain administrative vehicle files for each vehicle.
• Schedule vehicle use to meet programmatic and operational needs. Maintain vehicle movement board daily. Oversee and ensure proper use of the vehicles.
• Manage fuel consumption purchase and tracking including coordination with gas station(s)
• Organize cleaning of vehicles and motorcycles.
• Organize regular service schedules for vehicles and maintain service schedule files.
• File Monthly Vehicle Consumables sheet for each vehicle separately.
• Ensure that security incident reports are completed and filed including all vehicles’ related incidents).
• Ensure that accident reports are completed and filed.
• Responsible for oversight of vehicle rentals including tracking of leases and payments.

Asset Management:

• Reads and has a clear understanding of the Mercy Corps Asset Management Manual and all procedures;
• Ensure all new Mercy Corps assets in the field office are in the asset register and ensure the appropriate coding and tags are placed on each item.
• Ensures the electronic database is updated monthly and provide an electronic copy to supervisor; A hard copy is printed, signed and filed in the assets folder;
• Ensure all lost, damaged, sold, stolen (or other) items are properly recorded in with an approved Disposal of Assets form. Ensure any necessary, supplement documentation is completed;

Security:

• Acts as the security focal point for the field office, update and implement security policies appropriate for the local context, and out in place working SOPs as guided by policy
• Ensure safety and security of all field staff and property by making sure equipment and safe, policies are adhered to
• Ensure all national and international staff within the field office are well-informed of security policies and procedures, including emergency strategies and evacuation plans
• Mentor and train the hired security staff on Mercy Corps Security Standard Operating Procedures 

Qualifications, Skills and Experience: 

• The applicants for the Logistics Officer vacancy should hold a BA/S in Logistics, Procurement Management, Business Administration or any relevant business field.
• At least three years’ experience in Procurement, Logistics and Administration required. Two years of supervisory experience
• Previous exposure and experience working in hard to reach and conflict environments.
• Previous experience with (I)NGO, Donor funded project implementation, administration, and compliance of US Government, ECHO/EC, UN, private foundation, and corporate grants, and related projects.
• Excellent computer and communication skills
• Good diplomatic skills.

How to Apply:

All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates to the Human Resource Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with cover letter should be sent to: mcjobs@ug.mercycorps.org

Deadline:  21^st June 2016